What are your names?
Please confirm the date & location of your wedding.
If your ceremony and reception are at two different locations, make sure to include both!
Who are your key vendors for your reception?
For example, you might have catering, DJ/musician/band, photographer, videographer, styling, cake maker, or someone else!
Have you planned any timings or structure of events for your day?
I.e., do you know when your ceremony will start and end, when your canapé hour will start and end, when guests will enter the reception, when you will enter the reception, what time your dinner will be etc., or do you know what order you'd like things to be in?
Will you two make an entrance into your reception?
Do you want to be introduced into your reception (i.e., 'Please stand and welcome, Mr/Mrs Smith & Mr/Mrs Smith!'), or do you want to be seated at your table before all of your guests come into the reception?
Do you have a bridal party? And if so, will they be making an entrance into your reception?
If you do have a bridal party, how many do you have? How will they come in - one by one, pairs? Will they enter to a song? Do you want them to be introduced? If so, would you like it be a short welcome, or would you like to share some fun notes about them as they come in?
Prior to your reception starting, will you be having any bridal party photos? If so, are these on-site, or will you be heading off-site?
This just helps with the timing of your day - if you are on-site, I can simply check in on you; if you are off-site, I will touch base with either you two, your photographer or your bridal party, just to make sure all our timings are on point!
What housekeeping would you like me to include?
For example - emergency exits, where bathrooms are located, where smoking areas are located, how guests will get home, the structure of the reception, how the catering and/or bar will work, details on a day after event, or anything else!
Tell me about your bar setup...
Are you having an open bar or drink tokens or another style? Will guests pop to the bar for a drink, will there be table service, or will there be bottles on the table?
Are you having entrées?
Will these be on the tables as your guests enter? Will they be served to guests?
How are you doing your main meal?
Is it full service? French Family style? A buffet? A food truck? Something else?
Are you including the cutting of the cake in your reception?
If you are having dessert (cake or otherwise), how will this be served?
I.e., will it be served to guests at their tables, will it be available on the sideboard for them to help themselves later, or something else?
Would you like to include any games/interactive moments in your reception?
For example...
We had something else in mind!
Tell me about speeches...
Who would you like to make speeches? Do you have an order that you'd like them to be in? Do you have an idea of where in your reception you'd like them to speak (i.e., before entrées, between dinner and entrées, somewhere else!)?
Will you have a lectern, or somewhere else for your speakers to stand? Or would you prefer I take a microphone to them?
How would you like your speakers to be introduced?
Just with who they are? With some fun facts? With an anecdote about them?
Are you having a first dance? What about any other dances (like father/daughter, for example)?
If so, what song is this to? How will it be played (i.e., DJ/playlist/band)?
If you are having a first dance, would you like the whole song to just be you two, or would you like others to be encouraged on to the dance floor at a certain point?
Once the dance floor has started, do you have any other formalities that you'd like to happen?
Is there anything else that you'd like me to know!
